What is Easy Gourmet’s geographic coverage for weddings?

We cater for weddings in around London, including Surrey, Berkshire, Buckinghamshire, Middlesex, Hertfordshire, Essex, Kent and Sussex. However, even if you are outside these areas, do get in touch, as we may well be able to cater further afield.

What should I think about when choosing a venue?

We’ll discuss all of the following considerations with you, and ensure that the venue meets all your requirements.

• how close is the venue to the church / other location?
• what is the capacity of the venue?
• do you like decor and style of the venue?
• is there adequate parking at the venue, and how close is it?
• what is the cancellation policy of the venue?
• is there somewhere at the venue for the bride and groom to change?
• where at the venue will the photographs be taken?
• is there a good dance floor?

Why do I need a wedding planner?

Common reasons our clients give for taking up our wedding planning service include:

• both you and your partner have demanding jobs, and simply don’t have the time to make all the arrangements, meet with suppliers etc.
• planning the wedding yourself is hard work, can be stressful and takes the pleasure out of the whole business.
• you’re worried about being ripped off by suppliers who overcharge and don’t deliver.
• there are personality conflicts between sets of parents, and leaving them to plan the wedding would make things worse.
• your engagement is a short one, and there isn’t time to make all the arrangements yourself.

What else can Easy Gourmet help organise for my wedding?

Our wedding planning service can incorporate anything, from helping arrange that fairytale dress to invitations, menu design and printing, champagne, chocolate, lights, flowers, gifts, fireworks, wedding cars, transport for guests, venues, table setting designs, theming, photographs, music and entertainment.

Our terms and conditions 

Effective 1st January 2012

These Terms and Conditions form the basis of any contract between
Easy Gourmet Ltd and the Client

CONFIRMATION
Confirmation of a booking must be given in writing and will be taken as Understanding and
Acceptance of our terms, including Payment. Confirmation of booking needs to includes: signature on
Terms and conditions, Signature on Booking form, deposit.

PAYMENT AND TERMS
All accounts are due for payment as detailed in your booking email.
A confirmation deposit of 10% of the total estimated bill is required to hold the catering date and secure the price.
Second part payment deposit of 45 % of the outstanding of the total estimate bill will be due 2 months
prior the booking, the date of the due payment will be on our confirmation booking email.
Third 45 % payment of the total outstanding prior event will be due 15 working days prior the booking date,
any change or outstanding payment will be charge after the event.

For any booking within shorter notice, Full payment is require prior the event. 

Final payment for any outstanding after the event should be made no later than 14 days after the invoice has been sent.

If credit terms have been agreed then payments for all functions are to be received within 14 Days of
the email booking confirmation we send you. All the other payments are due on the specific date as
above and specify in the booking email.

Late payment will be subject to a £60 administration charge and interest of 3% over base rate. If after
60 days full payment has not been received, civil court action will be taken, and all cost reserved
against the client.
Payment should be made to Easy Gourmet Ltd by Bacs only with your invoice reference.

CANCELLATION
In the event of cancellation the first deposit will not be refunded.
For bookings under £500.00 we require 48 hours notice of cancellation (Monday to Friday)
For bookings over £500.00 the following applies:
Prior 4 weeks notice: first 10% deposit will not be refund
4 weeks notice: 50% of full amount of the total estimated bill will be charge
2 weeks notice: 75% of full amount the total estimated bill will be charge

1 week notice: Full amount the total estimated bill will be charge

DRINKS
Drinks are on return sales and will be charged accordingly based on the estimate. Minimum charge of
75% of drinks ordered on the contract, if 75 % consumption is not reached client can take the drinks
after the function and a refund of the remaining 25% will be made.
Pay Bar requires a minimum sale of £400.00 otherwise the difference will be charged after the event.

CONSULTATION AND ESTIMATE
Estimate is free of charge; a 4 hours complimentary consultation is included in your quote. This
includes time spent on menus, telephone calls, emails and meetings and at a tasting. After this time
we reserve the right to charge for this service at a rate of £40.00 *per hour. We will advise when we
are nearing the end of the complimentary 4 hours (*to be discussed further by events manager)
We offer you a free tasting which includes, two canapes, two starter, two main, two desserts. If you would like
to try anymore items there will be an added charge and if after your free tasting you would like another tasting,
depending on how many courses you would like to try price may vary from £150.00.

MENU
All our food is freshly prepared using only the best ingredients available. We reserve the right to make
any changes of ingredients due to market fluctuations and availability of seasonal produce at the time
of the event. If this affects the price we will advise immediately. Menu confirmation (including dietary
requirements) need to be made 10 days minimum prior the event.

FINAL NUMBERS
Final numbers attending functions should be notified to the company at least 10 working days prior to
the commencement of the function. If there is a drop in numbers later than 10 working days prior to
the function, no reduction in costs can be expected. If catering requirements increase less than 5
working days prior to a function, every effort will be made to accommodate this, however additional
costs may be incurred.

EQUIPMENT HIRE
Any equipment required for the event will be hired and re-charged to the client. The client will be
invoiced for any hired equipment broken or damaged by guests. This includes any crockery,
Glassware, linen and electrical equipment. An invoice will be sent after the event.

INSURANCE
Whilst we maintain our statutory insurance cover, we do not accept any responsibility for any loss,
injury, damage or breakage caused by any guests. We suggest our client to take a 1 off insurance
www.events-insurance.co.uk/affiliateRedirect/default.php?reId=0&affId=EE202

STAFF
An event manager is necessary to run all parties. The charge for an event manager is outlined in
each and every quote.
All staff attending a function must be paid for a minimum of four hours work. If they are required to
stay later than 11.30pm, the client shall be responsible for paying their taxi fare home. Wherever
possible, the company shall book staff that live close together and can therefore share the taxi ride. We
reserve the right to charge for taxis at earlier finishing times, for locations where public transport is
unavailable, unreliable or unsafe.

PROMOTIONAL MATERIAL
Easy Gourmet reserves the right to take pictures or videos of the event to use for promotional
purposes. The Client(s) hereby allow(s) Easy Gourmet Ltd to display any photograph covered by this
contract and to generally promote the business in advertising, brochures, blogs, magazine articles and
other such material, providing that the images used are used lawfully and without damage to The
Client(s).

FORCE MAJEURE
We shall be under no liability for any delay or failure to provide the services as a result of any act
or circumstances beyond our reasonable control including but not limited to an Act of God,
legislation, war, fire, drought, failure of power supply, lock-out, strike or act of terrorism.
The laws of England and the jurisdiction of English courts will apply to any dispute