Terms and Conditions

 

Wedding Terms & Conditions

Easy Gourmet Ltd Terms and Conditions

Effective 1st January 2018

These Terms and Conditions form the basis of any contract between
Easy Gourmet Ltd and the Client(s)

CONFIRMATION 
Confirmation of a booking must be given in writing and will be taken as understanding and acceptance of our terms, including Payment. Confirmation of booking needs to include: signature on Terms and Conditions, Signature on Booking Form and deposit paid into our bank account.

PAYMENT AND TERMS
All payments are due as stated in your payment scheduled, noted on your booking email in which you are to abide by.
A confirmation deposit of 10% of the total estimated bill is required to hold the catering date and secure the price. (Non refundable)
The second payment is 45 % of the outstanding amount of the total estimate bill, which is due 3 months prior to the booking date.
The third payment is the remaining 45 % of the total outstanding amount, which will be due 15 working days prior to the booking date. Any change or outstanding payment will be charged after the event in your final invoice.
For any booking within shorter notice, Full payment is required prior the event.
For large bookings with hire equipment and staff on site a £500 refundable damage deposit will be charged 10 days before the event. After the final invoice is done, we will credit the remaining balance (14 days after the event)
Final payment for any outstanding amount after the event should be made no later than 14 days after the invoice has been sent. Late payment will be subject to a £60 administration charge and interest of 3% over base rate. If after 60 days the full payment has not been received, civil court action will be taken, and all costs reserved against the client. Payment should be made to Easy Gourmet Ltd by Bacs only with your invoice reference.

CANCELLATION
In the event of cancellation the first deposit will not be refunded.
For bookings under £500.00 we require 48 hours notice of cancellation (Monday to Friday)
For bookings over £500.00 the following applies:
Prior 4 weeks to event date notice: first 10% deposit will not be refunded
4 weeks to event date notice: 50% of full amount of the total estimated bill will be charge.
2 weeks to event date notice: 75% of full amount the total estimated bill will be charge.
1 week to event date notice: Full amount the total estimated bill will be charge

DRINKS
Drinks are on return sales and will be charged accordingly based on the estimate. Minimum charge of 75% of drinks ordered on the contract, if 75 % consumption is not reached client can take the drinks after the function and a refund of the remaining 25% will be made.
Pay Bar requires a minimum sale of £500.00 (or as agreed with Manager)  otherwise the difference will be charged after the event.
Corkage fees: Subject to chosen package, cases assessed individually by manager as it is dependent on the venue and client requirements.

CONSULTATION ESTIMATE 
An estimate is free of charge. A 4 hours complimentary consultation is included in your quote. This includes time spent on menus, telephone calls, emails, meetings and at a tasting. After this time we reserve the right to charge for our services at a rate of £40.00 *per hour. We will advise when we are nearing the end of the complimentary 4 hours (*to be discussed further by events manager)

Corporate Terms & Conditions

Easy Gourmet Ltd TERMS & CONDITIONS
Effective 1st January 2017

These Terms and Conditions form the basis of any contract between
Easy Gourmet Ltd and the Client

CONFIRMATION
Confirmation of a booking must be given in writing and will be taken as Understanding and
Acceptance of our terms, including Payment. Confirmation of booking needs to includes: signature on Terms and conditions, Signature on Booking form, deposit.

PAYMENT AND TERMS
All accounts are due for payment as detailed in your booking email.
A confirmation deposit is required to hold the date as specify in the email.

any change or outstanding payment will be charge after the event.

For any booking within shorter notice, please see your payment terms on the email.

Final payment after the event should be made no later than 14 days after the invoice has been sent. If credit terms have been agreed then payments for all functions are to be received within 14 Days of the email booking confirmation we send you. All the other payments are due on the specific date as above.

Late payment will be subject to a £60 administration charge and interest of 3% over base rate. If after
60 days full payment has not been received, civil court action will be taken, and all cost reserved
against the client.
Payment should be made to Easy Gourmet Ltd by Bacs only with your invoice reference.

CANCELLATION
In the event of cancellation the first deposit will not be refunded.
For bookings under £500.00 we require 72 hours notice of cancellation (Monday to Friday)
For bookings over £500.00 the following applies:
Prior 4 weeks notice: first 10% deposit will not be refund
4 weeks notice: 50% of full amount of the total estimated bill
2 weeks notice: 75% of full amount the total estimated bill
1 week notice: Full amount the total estimated bill

DRINKS
Drinks are on return sales and will be charged accordingly based on the estimate. Minimum charge of
75% of drinks ordered on the contract, if 75 % consumption is not reached client can take the drinks
after the function and a refund of the remaining 25% will be made.
Pay Bar requires a minimum sale of £500.00 or otherwise as agreed with the manager. When preparing your booking we will charge
the £500.00 as a deposit and will refunded back to your account after the event takes place providing the sale amount was reached.
If the amount is not reached we will only refund back to your account the remaining balance.

CONSULTATION AND ESTIMATE
Estimate is free of charge; a 4 hours complimentary consultation is included in your quote. This
includes time spent on menus, telephone calls, emails and meetings and at a tasting. After this time we reserve the right to charge for this service at a rate of £40.00 *per hour. We will advise when we are nearing the end of the complimentary 4 hours (*to be discussed further by events manager)

MENU
All our food is freshly prepared using only the best ingredients available. We reserve the right to make
any changes of ingredients due to market fluctuations and availability of seasonal produce at the time
of the event. If this affects the price we will advise immediately. Menu confirmation (including dietary
requirements) need to be made 10 days minimum prior the event.

PARKING & DELIVERY
All parking information must be given in advance; loading bays, delivery zones, general parking and car park. Please let us know if there is a parking facility for our delivery and staff. If there isnt available parking you will be charged after the event for the parking fees.

FINAL NUMBERS
Final numbers attending functions should be notified to the company at least 10 working days prior to
the commencement of the function. If there is a drop in numbers later than 5 working days prior to
the function, no reduction in costs can be expected. If catering requirements increase less than 5
working days prior to a function, every effort will be made to accommodate this, however additional
costs may be incurred.

EQUIPMENT HIRE
Any equipment required for the event will be hired and re-charged to the client. We request a hire equipment Damage deposit as per your booking in the Hire equipment section .
The client will be invoiced for any hired equipment broken, damaged or missing after the event.  It will deducted from damage deposit or if above the deposit charge accordingly. This includes any crockery, Glassware, linen and electrical equipment. An invoice will be sent after the event.

INSURANCE
Whilst we maintain our statutory insurance cover, we do not accept any responsibility for any loss,
injury, damage or breakage caused by any guests. We suggest our client to take a 1 off insurance
www.events-insurance.co.uk/affiliateRedirect/default.php?reId=0&affId=EE202

STAFF
An event manager is necessary to run all parties. The charge for an event manager is outlined in
each and every quote.
All staff attending a function must be paid for a minimum of four hours work. If they are required to
stay later than 11.30pm, the client shall be responsible for paying their taxi fare home. Wherever
possible, the company shall book staff that live close together and can therefore share the taxi ride. We
reserve the right to charge for taxis at earlier finishing times, for locations where public transport is
unavailable, unreliable or unsafe.

PROMOTIONAL MATERIAL
Easy Gourmet reserves the right to take pictures or videos of the event to use for promotional
purposes. The Client(s) hereby allow(s) Easy Gourmet Ltd to display any photograph covered by this
contract and to generally promote the business in advertising, brochures, blogs, magazine articles and
other such material, providing that the images used are used lawfully and without damage to The
Client(s).

FORCE MAJEURE
We shall be under no liability for any delay or failure to provide the services as a result of any act
or circumstances beyond our reasonable control including but not limited to an Act of God,
legislation, war, fire, drought, failure of power supply, lock-out, strike or act of terrorism.
The laws of England and the jurisdiction of English courts will apply to any dispute

Lighting Terms & Conditions

Easy Gourmet Ltd TERMS & CONDITIONS
Effective 1st January 2013

These Terms and Conditions form the basis of any contract between
Easy Gourmet Ltd and the Client

CONFIRMATION
Confirmation of a booking must be given in writing and will be taken as Understanding and Acceptance of our terms, including Payment. Confirmation of booking needs to include: signature on Terms and conditions, Signature on Booking form, deposit.

RETENTION OF TITLE  

All goods remain the absolute property of Easy Gourmet and the customer undertakes not to sell, offer to sell, assign, mortgage, charge, pledge or underlet, lend or otherwise deal with the equipment; nor allow any lien to be created on the equipment

APPLICATION OF CONDITIONS  

The Company shall not be bound by any conditions of business of the Customer unless such conditions are expressly accepted by the Company by a statement made in writing, and signed by Manager of the Company. Where there is any variance between the Customers conditions and the Company’s conditions, then the Company’s conditions shall prevail.

 

LIMIT OF LIABILITY FOR DEFECT OR FAILURE  

The Company’s liability in respect of any defect or failure of the equipment supplied on hire is limited only to making good such defect or failure by repair or replacement of the equipment at the Company’s option.

 

PAYMENT AND TERMS
All accounts are due for payment as detailed in your booking email.
A confirmation deposit of 10% of the total estimated bill is required to hold the booking date and secure the price.Final payment of the remaining balance- 90%  will be due 15 working days prior the booking date. Any change or outstanding payment will be charge after the event.

For any booking within shorter notice, Full payment is require prior the event. 

Final payment for any outstanding after the event should be made no later than 14 days after the invoice has been sent.

If credit terms have been agreed then payments for all functions are to be received within 14 Days of the email booking confirmation we send you. All the other payments are due on the specific date as above and specify in the booking email.

Late payment will be subject to a £60 administration charge and interest of 3% over base rate. If after60 days full payment has not been received, civil court action will be taken, and all cost reserved against the client. Payment should be made to Easy Gourmet Ltd by Bacs only with your invoice reference.

CANCELLATION
In the event of cancellation the first deposit will not be refunded.
For bookings under £500.00 we require 7 working days notice of cancellation (Monday to Friday)
For bookings over £500.00 the following applies:
Prior 4 weeks notice: first 10% deposit will not be refund
2 weeks notice: 75% of full amount the total estimated bill will be charge
1 week notice: Full amount the total estimated bill will be charge

 

HIRE CHARGES – LOST, THEFT OR DAMAGED EQUIPMENT. 

In the event of loss or theft of the hire equipment the Company will invoice the Customer in full for replacement of the equipment. In the event of damage to the equipment, the company will, at its option, invoice the Customer in full for the repairs to, or the replacement of the equipment.

INSURANCE
The Customer assumes complete responsibility for loss of or damage to the hire equipment (Other than fair wear and tear) from the time the equipment leaves the Company’s premises or transport, until it is returned to same. To this end, it is a condition of hire that the customer will arrange insurance cover to provide for the risks of; Theft, Fire, Accidental Damage, Personal Injury & Public Liability, and in addition the Customer will indemnify the Company against any and all claims for the said risks. We suggest our client to take a 1 off insurance
www.events-insurance.co.uk/affiliateRedirect/default.php?reId=0&affId=EE202

PROMOTIONAL MATERIAL
Easy Gourmet reserves the right to take pictures or videos of the event to use for promotional
purposes. The Client(s) hereby allow(s) Easy Gourmet Ltd to display any photograph covered by this contract and to generally promote the business in advertising, brochures, blogs, magazine articles and other such material, providing that the images used are used lawfully and without damage to The Client(s).

FORCE MAJEURE
We shall be under no liability for any delay or failure to provide the services as a result of any act or circumstances beyond our reasonable control including but not limited to an Act of God, legislation, war, fire, drought, failure of power supply, lock-out, strike or act of terrorism. The laws of England and the jurisdiction of English courts will apply to any dispute.